New Online System Coming for Faculty Annual Reviews

New Online System Coming for Faculty Annual Reviews

By Faculty Affairs
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Htay L. Hla
Htay L. Hla

Telling the world about the achievements of University of Arizona faculty – such as grants, awards and publications – will get easier with help from an online system being launched this fall.

With input from a steering committee representing colleges across campus, the UA has selected Data180, a provider of Web-based systems to support students and faculty, to help develop a new faculty activity and information reporting system. The software being used for the system is called Faculty180.

Once the system is live, faculty members will have a single place to submit their annual reviews, which serve as a record of their achievements.

"The system we are developing will foster interdisciplinary collaborations and allow faculty to generate digital curriculum vitae to use in annual reports, promotion and tenure reviews, and academic program reviews," said Tom Miller, associate provost for faculty affairs. "Faculty can use this digital CV to archive their unpublished works in the UA library's Campus Repository, update websites, and publicize their research and teaching."

The University collects faculty activity information for a variety of reasons. One is that it helps the UA promote the work and scholarship of its faculty to both the internal University community and to external constituencies. With a centralized online system, faculty will more easily be able to input information about their teaching, research, grant applications and awards, professional service, service to the University, honors and awards, and publications. In turn, all of that information will be available in a single place where the UA can access campuswide data about faculty successes.

Faculty will find the new system easy to use, and they will be able to do more with the data that they put into the system.

"This new system will improve the way we collect and publicize data for our college," said Htay L. Hla, director of information technology at the Mel & Enid Zuckerman College of Public Health. Hla is helping lead the technical implementation of the system to ensure that it builds on the work that faculty and IT staff have already done with annual reviews online.

With the new system, he said, the college will be able to more easily "disseminate individual faculty and collegewide achievements on our websites."

The system is being implemented in two phases.

In the first, already under way, a technical team is populating the system with campus data for faculty who are already doing their annual reviews online. Those faculty are in the colleges of Social and Behavioral Sciences, Agriculture and Life Sciences, Fine Arts, and Public Health. The goal is to have the system available to these faculty members in October. The information they have entered into existing online reporting systems will be migrated into the new system.

In the second phase, slated for 2014, faculty in the remaining colleges will begin using the online system for their annual reviews.

Meanwhile, a working group is exploring how the UA can create an annual reporting system that can collect data from the UAccess systems to eliminate the need for faculty to enter data that is already available on their courses, grants and other activities.

More information will be made available in August through demonstrations, open forums and departmental meetings. Additional details are available online.

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