The UAccess Employee system, the University of Arizona's new employee payroll system, is now live.

Employees will receive their first paycheck through the new system on Oct. 9.

In the meantime, University Information Technology Services is asking all employees to log on to UAccess Employee, using their UA NetID and password, and select the employee self-service category to review their personal information, benefits summary, leave balances and online time sheets.

UAccess Employee – part of the UA's Mosaic Project to replace aging administrative systems on campus – provides payroll, time recording, benefit administration, tax information and employee and position information.

The system, which went live online Monday, replaces the UA's "legacy" systems, including Employee Link, the PSOS payroll system and some automated time-recording systems.

“It is unbelievable how broad a new system of this size is – all the different pieces working together. The teams are working together on issues as they come up and we are keeping up with those issues. The system is up and running,” said Hank Childers, director of the Mosaic Project.

Employees can still log on to Employee Link to access personal and employment information, such as pay stubs, issued on or before Sept. 25. However, updates made after Sept. 25 are only available through UAccess.

All employees should also know what their roles are, such as time reporters, time approvers or time coordinators. You can read more about these roles on the Mosaic Web site.

There are two categories of employees: nonexempt and exempt.

• Nonexempt employees are eligible to earn overtime and are considered "positive time reporters." They are required to enter their daily hours online. 
• Exempt employees are not eligible for overtime and are considered "exception time reporters." They are required to report only "exception time," such as vacation or sick leave. Exempt employees who do not have exception time to report in a pay period will not need to enter the timekeeping system unless a "presence at work" confirmation is required by their department.

One major difference with this new system, besides being automated, is that nonexempt employees must enter their time to be paid. If time is not entered for the pay period, pay will not be processed.

For questions about the UAccess Employee system, contact the 24/7 IT Support Center at 626-8324 or The247@arizona.edu.

UAccess training videos – including one in which Wilma Wildcat fills out her time sheet – are available on the Mosaic Web site, near the bottom of the page.