Adoption of Revisions to Use of Email for Official Correspondence with Employees Policy and Electronic Email Policy

Notice of Adoption of Policy Revisions:

• USE OF EMAIL FOR OFFICIAL CORRESPONDENCE WITH EMPLOYEES POLICY
• ELECTRONIC EMAIL POLICY

Pursuant to the authority established by Arizona Board of Regents Policy No. 1-201, et seq., and the University of Arizona’s policy on University Policy-Making, the following action is proposed:

ADOPTION OF REVISIONS TO:

USE OF EMAIL FOR OFFICIAL CORRESPONDENCE WITH EMPLOYEES POLICY

AND

ELECTRONIC EMAIL POLICY

SUMMARY:

The Use of E-mail for Official Correspondence with Employees Policy (CIO-200) was published in 2004 to clarify use of email as an official communication channel. Revisions to this Policy bring language into current state with regard to email domains, use of official university email for official communications, and issuance of official email service upon affiliation to the University. New language clarifies loss of official email upon most separation types.

The Electronic Mail Policy (Fin-300) was published in 1998 to clarify records retention as it related to use of email. Revisions to this policy bring the current policy into alignment with current practices with regard to official University email, departmental email, and termination of access to email upon separation from the University.

A copy of the two policies are available on the University Policies portal.