Email Change on Employee Separation

Access to email and Office 365 for employees and DCCs separating from the University is changing.

As of July 1, 2021:

• Retirees will be allowed a 60-day grace period to access their work email and Office 365.
  • During that time, retirees may opt in to keep their University email address, using the University's CatMail service (University Gmail account).
  • Existing retirees may opt in to continue to keep their University email address with CatMail now through August 29.
• All other employees/DCCs separating from the University will lose access to Outlook email/Office 365 immediately upon separation or last day of employment.
• Employees/DCCs/retirees separating from the University who are current or former students will automatically have their email address rerouted to CatMail (Gmail).

These changes are being implemented to:

• Better align University's email service with business and security best practices.
• Continue providing University email service to the 28% of retirees who use it.
• Reduce the financial and overhead costs of maintaining unused email accounts.

Employees and DCCs are provided with work email and Office 365 accounts to conduct business on behalf of the University. Best practices include:

• Avoiding personal use of work email. As a State institution, the University is subject to FOIA (Freedom of Information Act) and discovery processes.
• Storing work that your team needs to access in a team or shared workspace.

INFORMATION AND SUPPORT

See the Email Change on Employee Separation project page for information, FAQs, and How-To's.

Contact the 24/7 Support Center with email questions or support needs:

• Call (520) 626-TECH (8324)
• Chat support.arizona.edu