Revisions to the Use of Email for Official Correspondence with Employees Policy

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Revisions to the Use of Email for Official Correspondence with Employees Policy

To: All University Employees and DCCs

From:

Compliance Office

Subject: Revisions to the Use of Email for Official Correspondence with Employees Policy

Date: October 6, 2021

Form Notice of Proposed Policy Creation or Revision

University of Arizona

Notice of Policy Revision:

USE OF E-MAIL FOR OFFICIAL CORRESPONDENCE WITH EMPLOYEES POLICY

Pursuant to the authority established by Arizona Board of Regents Policy No. 1-201, et seq., and the University of Arizona's policy on University Policy-making, the following action is proposed:

ADOPTION OF Revisions to the USE OF E-MAIL FOR OFFICIAL CORRESPONDENCE WITH EMPLOYEES POLICY

SUMMARY: The Use of E-mail for Official Correspondence with Employees Policy (CIO-200) was published in 2004 to clarify use of email as an official communication channel. Revisions to this Policy bring language into current state with regard to email domains, use of official university email for official communications, and issuance of official email service upon affiliation to the University. New language clarifies loss of official email upon most separation types.

A copy of the proposed or revised policy is available at the University Policies website. Members of the University community are invited to submit written comments via the Policy Feedback box. All comments must be received by close of business on Monday, November 8, 2021.

 

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